|Summary: Dragon Naturally Speaking Cheat Sheet and Dragon Naturally Speaking Quick Start Guide. Learn how to use Dragon NaturallySpeaking dictation software with these Dragon NaturallySpeakingdictation tips.|
Question: I don’t type very well, or very fast, and I’ve heard that there are now some pretty good voice-to-text dictation programs out there, but I’m worried it will take me too long to figure out how to use them. Have you tried any voice to text dictation programs? What is your experience with voice-to-text dictation software?
ChuckEgg’s answer: I’ve been using Dragon NaturallySpeaking dictation software for about 16 months. I have been touch typing for more than 30 years, and I’m a fairly fast and accurate typist. After many years and many long days of typing, my hands don’t work as well as they used to. So, I find myself now depending on Windows speech-to-text dictation software on my Windows PC to perform some, but not all, of my typing.
I use computer dictation software exclusively to convert my words to text when I’m writing. The dictation software I use, Dragon NaturallySpeaking, can also be used to navigate computer programs and websites with your Internet browser, but I don’t use it for that — Keep in mind that you can eliminate half the dictation commands if you decide, like me, to use the software for transcription only and not for computer and browser navigation. Furthermore, if you use your dictation software for voice to text transcription, you can probably concentrate on only about 30 dictation commands to effectively make use of writing by dictation.
I was intimidated by the thickness of the dictation software manual until I started concentrating on the most basic dictation commands that would allow me to get the greatest use of the software in the shortest amount of time. You probably already concentrate on the most important commands with any other computer programs that you use. If you use Microsoft Office or Microsoft Word or Microsoft Excel you probably use less than 20% of the functions programmers built into Microsoft Office, but 20% of the commands suit the majority of your needs. Likewise, I started out by trying most of the commands in the Dragon NaturallySpeaking software manual and tried methods described by online dictation tutorials. Within a few days, I discovered which commands were most important and which I could do without.
The list below contains about 30 of the commands that I think are the most necessary to effectively use Dragon NaturallySpeaking voice to text transcription software in the shortest starting time. I encourage you to print the commands below as a quick guide for when you’re learning how to use Dragon NaturallySpeaking software.
Another Tip: If you’re not satisfied with the accuracy, try running the Dragon NaturallySpeaking Audio Setup Wizard.
Dragon > Tools > Accuracy Center > Check Your Audio settings > Audio Setup Wizard
In future blog posts I’ll describe my technique for using these commands as an effective replacement for longhand writing and for typing.
|DRAGON NATURALLY SPEAKING CHEAT SHEET
GENERAL TIPS – Dates & Currency: Dictate each digit of a year individually. For example, for 1977, say one-nine-seven-seven. Dictate dates as you would normally say them, such as “April fourteenth-nineteen-eighty-nine.” Also, dictate dollar amounts as you would normally say them. For example, say, “Twenty-Four-dollars-and-ninety-two-cents.”
NEW LINE | NEW PARAGRAPH
Microphone On (Off) | Go To Sleep | Wake Up
NEW LINE | NEW PARAGRAPH
INSERT BEFORE (AFTER) <word or phrase> —
INSERT BEFORE (AFTER) That — will move the cursor before/after currently selected text.
Tip: “insert after blah blah period” or “insert after period” to begin a sentence after another existing sentence.
Consider punctuation like, periods, a word. Think in phrases, not words.
Start of Line | End of Line | Up 3 lines | Down 3 lines *doesn’t always work
Left (Right) –> 3 Words | 3 Characters | 3 Paragraphs |
Move to –> Top | Beginning | Bottom | End <– preferred)
Go to –> Top | Beginning | Bottom | End <– use sparingly
Tip: Better luck with “MoveTo,” seems to be understood more often than “GoTo.”
Right 20 words (instead of goto end) (20 words max)
Down 20 paragraphs
Selects the occurrence of the <word or phrase> closest to the cursor, either forward or backward in the text. When selected, say the replacement word or phrase
SELECT <word or phrase> | Line | Paragraph
Example: “select <word1> through <word2> <punctuation>”
–> Copy That | Cut That | Paste That | Delete That | Spell That | Correct That
Tip: Hold down the shift key while dictating words like “full-stop” etc to easily correct any misrecognitions.
The 3 commands below automatically remove your most recently dictated text. You can use them repeatedly.
Strike That | Scratch That | Delete That
Correct That | Correct <word or phrase> — selects <word> and displays the correction list
Backspace <- bad command, use sparingly
Open Quote | Close Quote | Open Parenthesis | Close Parenthesis
MS Word / WordPad COMPATIBLE FORMATTING
The commands below may work only with MS Word compatible text editors.
Bold That | Italicize That | Underline That | Restore That
Un-Bold That | Un-Italicize That | Un-Underline That |
Caps On | Caps Off | Cap <word or phrase> | All Caps That | No Caps That
Left Align That | Center That | Right Align That Add
Bullets | Insert Numbers
Set Font Times | Set Size 18
Single Space (Double Space) the Next 3 Paragraphs
Print Preview | Print Document | Print Page | Print Page 8 | Print Pages 3 to 7